OVERALL DESCRIPTION

Assists the Chief Total Rewards Officer and his/her staff in all administrative aspects of the department including typing position descriptions, coordinating and tracking requisition activity and related materials, preparation and coordination of the monthly new hire announcements, quarterly service award certificates and pins, tuition reimbursement, Driver’s License mismatch reports, SAM personnel filing, scheduling appointments and meetings, preparing payroll and personnel changes, and coordinating other administrative tasks within the Total Rewards department within the Human Resources Division.

SPECIFIC RESPONSIBILITIES

1. Responsible for administrative tasks, including scheduling appointments and meetings, receiving and disseminating information, and assisting department managers with day-to-day office tasks.
2. Coordinates the quarterly Service Awards project (tracking and ordering pins, notification and distribution of certificates and pins.
3. Primary point of contact for coordination of actiivties related to tuition reimbursement.
4. Assists with running required reports pertaining to Driver’s License checks (mismatch states and bad data, errors),
5. Assists with verifications and completion of benefits forms.
6. Primarily responsible for maintenance and filing of personnel files for supervisory, administrative and management employees.
7. Primarily responsible SAM employee new hire processing and all I-9 and e-verify processing in the E-Verify system.
8. Assists with data entry into applicable human resources business systems.
9. Reads and routes incoming emails and mail. Files correspondence and other records.
10. Assists in responding to emails and telephone inquiries requiring knowledge of Human Resources and Total Rewards office routines and procedures.
11. Composes, types and edits memos, letters, financial and statistical reports and statements from various sources using standard software (Microsoft Word and Excel) requiring a high degree of judgment and responsibility.
12. Assists Total Rewards managers to monitor the department’s budget and to compile related reports.
13. Coordinates and prioritizes all administrative functions of the department including ordering of office supplies, distribution of work to clerical staff and handling confidential matters.
14. Oversees the maintenance of weekly payroll, timesheets and payroll adjustments.
15. Provides customer service to employees by answering questions appropriately or by referral to persons most knowledgeable.
16. Aids with administrative functions to other Human Resources staff as necessary across the division.
17. Initiates entries of procurement requests in the appropriate system and monitors progression through the approval process.
18. Performs other duties and special projects assigned.

QUALIFICATIONS AND EXPERIENCE

1. • High School Diploma or equivalent plus a minimum of five (5) years progressively responsible experience in administrative/secretarial positions required.
   • An equivalent combination of education and experience (one year of advanced education equating to two years of listed experience) may be considered in lieu of the above-mentioned requirements.
   • Working knowledge  of HRIS/Payroll administration  systems required.
   • Experience with Microsoft Office Suite including Excel and Word required. 
   • Must possess excellent verbal and written communications skills, including proper grammar, accurate spelling and keen proofreading skills.
   • Excellent critical thinking, customer service and interpersonal skills required.
   • Ability to prioritize multiple duties simultaneously, excellent communications skills with all levels of management and a strong, proactive work ethic required.