Manager, Capital Grant Development (7103)

OVERALL DESCRIPTION

Management and leadership of  SEPTA’s capital grant development processes, including the creation and submission of formula and competitive grant applications,  capital project and budget development, coordination with funding agencies, planning partners, and other stakeholders, facilitating subrecipient agreements, ensuring compliance with funding agency grant requirements, maintaining appropriate records and grant information systems, and supervising staff.

SPECIFIC RESPONSIBILITIES

1. Supervises the development and submission of capital grant applications (formula and discretionary) with primary responsibility for the preparation of project descriptions, justifications, and all other required supporting materials.

2. Oversees staff in the administration of grant requirements including development of progress reports, expense reports, budget/scope revisions, amendments, and any documents necessary to maintain compliance with grant program regulations. Ensures all grant agreements are executed and closed out in accordance with grant requirements.

3. Supervises staff in the production of project funding plans to ensure all capital projects are appropriately resourced.

4. Leads a multi-disciplinary grant development task force for grant application planning including project selection and funding request recommendations for senior management.

5. Coordinates with representatives of federal, state, city and county funding partners and regional planning organizations to define, develop, and allocate grant resources to support SEPTA’s capital program.

7. Prepares and presents long-range capital funding alternatives and options to SEPTA management and local officials for selection in capital investment priorities.

8. Represents SEPTA as a member of the Regional Technical Committee at the Delaware Valley Regional Planning Commission. Leads the development of the SEPTA’s bi-annual submission  for the regional Transportation Improvement Plan and performs ongoing maintenance of the plan.

SPECIFIC RESPONSIBILITIES (CONT.)

1. Conducts legislative research on all bills, laws, regulations that impact on capital grant funding, planning and programming requirements on the federal, state, and local level. Prepare legislation impact reports highlighting potential technical and policy effects on the SEPTA system and recommend range of response action needed.

2. Coordinates funding approvals for capital projects, including contract provisions, implementation schedules, eligible work items, briefing of FTA and other federal and state officials on budget adjustments, etc.

3. Ensures SEPTA obtains necessary concurrences for funding approval from outside agencies, as necessary. This includes, but is not limited to, Transportation Improvement Plan amendments and National Environmental Policy Act approvals.

4. Prepares support materials and assists Director in presentations, workshops, meetings with SEPTA management, and other agencies and at public meetings.

5. Maintains an Information System to track federal, state, and local grants, budget revisions and expenditures for SEPTA capital projects and tracks projects from development through funding to implementation and completion. Prepares regular management reports on capital funding and status of open grants.

6. Provides general analytical support to SEPTA’s Chief Financial officer as it relates to financing opportunities for capital projects.

7. Complies with all Authority and departmental safety and security policies and procedures as well as all applicable job safety responsibilities. Reports any safety concerns, compromises or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safety of others.

8. Performs other assignments, as required.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Business Administration, Economics, Planning, Finance, Public Administration, or related field and a minimum of eight (8) years of demonstrated progressively responsible experience in Capital or Operating Budgeting, Financial Analysis, Planning, Grant Management, or Management Analysis.
• Master’s Degree or related graduate work and/or experience preferred.
• Management experience preferred.
• Excellent verbal and interpersonal skills required with ability to communicate effectively with all levels of management and external organizations.
• Must possess excellent computer skills in software and mainframe applications, including MS Excel, Word, and PowerPoint.