OVERALL DESCRIPTION

Key member of trial team, along with lawyer, paralegal and secretarial supervisor, responsible for defending SEPTA in litigation from filing of complaint through final resolution in accordance with Legal Team Best Practices. Provides logistical, administrative and database support to the attorneys and/or managers within the Office of General Counsel. 

SPECIFIC RESPONSIBILITIES

1. Fully digests and follows Legal Team Best Practices.
2. Inputs and updates Legal Files database with case, Court, task and calendaring information to ensure trial lawyers and management are prepared for, and meet all deadlines for, all discovery and Court events. 
3. Types pleadings, correspondence, memos, board resolutions, contracts, staff summaries and other legal documents.
4. Schedules meetings/appointments, maintains diaries of deadlines and daily calendar for attorneys and/or managers within the Office of General Counsel. 
5. Routes and handles all correspondence and telephone inquiries. This responsibility requires a thorough knowledge of specific legal operations and procedures within the legal profession as well as the Authority.
6. Assists in the creation and maintenance of departmental files (i.e. labeling physical file folders, creating/opening/maintaining electronic file folders, etc.)
7. Communicates matters relevant to casework assigned with other departments within in the Authority and outside Agencies and Courts.
8. Provides routine participation in the Case Management/Matter registration process at performance levels defined by the General Counsel and as required.
9. Follows required processes implemented in the Office of General Counsel to complete the following: obtaining settlement drafts, payment of property damage claims, reserving monies for all litigated and non-litigated payments, and other processes as required.
10. Keeps track of post-arbitration reports and Inspector General referrals for potential fraud. 
11. Creates reports for attorneys and/or managers within the Office of General Counsel. 
12. Complies with all Authority and departmental safety and security policies and procedures as well as all applicable job safety responsibilities. Reports any safety concerns, compromises or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safety of others.
13. Performs other duties as directed by management as needed. 

QUALIFICATIONS AND EXPERIENCE

• High School Diploma or GED required and three (3) years of experience as a legal secretary/assistant required.  
• Expertise in the use of the Microsoft Office Suite including Word, Outlook and Powerpoint required.   Must possess proficiency in typing legal briefs, summary judgment motions, responsive pleadings and court conference memos.  
• Working in depth knowledge of Legal Files or other legal database management systems required
• Excellent interpersonal, verbal, and written communication skills (including grammar, punctuation, spelling and proofreading) required.
• In depth knowledge of legal practices and terminology required.
• Excellent interpersonal communication and writing skills (including grammar, punctuation, spelling and proofreading) required.
• Ability to work independently and/or in a team under moderate supervision required.
• Must be organized and detail-oriented with the ability to work on multiple assignments simultaneously. 
• Must be flexible and solution-oriented with the ability to work under pressure.